How To Hire A Personal Driver? What You Need To Know

As the transportation industry grows, many businesses and individuals need a driver. However, hiring a driver can be a complex process, especially when navigating the regulations and requirements in the United States. 

Whether you are looking to hire a full-time driver or a part-time driver, this guide will provide you with the essential steps to find, screen, and hire a qualified driver and also let you know where you can find the suitable driver for your needs & requirements. 

Apart from that, what laws and regulations need to be considered while hiring a personal driver? What are the qualities in the private driver you need to look for?  

Who Is A Personal/ Private Driver? 

A personal driver in the United States is a person who provides driving services for individuals or families. Private drivers may be hired on a full-time or part-time basis.

Their duties may include driving to work, appointments, or other destinations, running errands, and performing light maintenance on the vehicle. 

Personal drivers may be called chauffeurs, private drivers, or executive drivers.

What Are The Qualities Of A Personal Driver? 

Before jumping into the hiring process, you must understand the qualities you need to look into the driver. 

This step would allow you to know what are the things you need to look for while screening and interviewing for a personal driver:

Safe driving skills and a clean driving record

The most important quality for a personal driver is their driving skills.

An excellent private driver has a safe and defensive driving style and can navigate roads and highways in various conditions. They should also have a clean driving record, with no recent traffic violations or accidents. 

Good navigation skills

Personal drivers need to have a good sense of direction and know how to navigate roads and highways, even in unfamiliar territory.

This requires basic knowledge of maps and navigation systems and the ability to think quickly and adjust to changing road conditions. 

Punctuality and reliability

Personal drivers must be punctual and reliable, as they are often responsible for ensuring that their clients arrive at their destinations on time. 

Therefore, they should always be ready and willing to go the extra mile to ensure their clients are always on time for appointments or meetings. 

Good communication skills

Personal drivers must have good communication skills to provide their clients with a comfortable and enjoyable driving experience. 

They should be friendly, approachable, and able to engage in conversation, but also know when to respect their clients’ privacy and allow them to relax or work in peace.

Good communication skills also help personal drivers to quickly and effectively communicate any issues or problems they encounter while driving.

Professionalism and a pleasant demeanor

Personal drivers should always be professional, even in challenging or stressful situations. They should be polite and present themselves in a clean and well-groomed manner. An excellent personal driver should also have a positive and friendly attitude.

They are often their clients’ first point of contact and can play a significant role in setting the tone for their overall experience.

Ability to follow instructions and maintain confidentiality

Personal drivers often work for high-profile clients who must maintain their privacy and security.

An excellent personal driver should be able to follow instructions and maintain confidentiality, ensuring that their client’s personal information and activities are kept private. 

They should also be able to handle sensitive information and packages with care and be discreet when driving in areas that are known to be monitored.

Flexibility and adaptability to changing situations

Personal drivers must be flexible and adaptable, as they often work in a fast-paced and unpredictable environment.

They should be able to quickly adjust to changing situations, such as traffic delays or changes to their client’s schedules, and find alternative routes or make other arrangements as needed. 

Attention to detail and basic vehicle maintenance skills

Personal drivers should have a keen eye for detail and be able to perform basic vehicle maintenance tasks, such as checking tire pressure and fluid levels, to ensure their vehicle is always in good condition.

The Hiring Process of a Personal Driver 

A personal driver can also provide a valuable service for busy professionals who need to multitask on the road or for families who want to travel safely and comfortably.

If you’re considering hiring a personal driver, knowing what to look for and how to hire the right person for the job is essential.

  1. Understand Your needs & requirements.
  2. Search for Personal Drivers
  3. Schedule Interviews
  4. check References and Verify Credentials
  5. Negotiate Terms and Conditions
  6. Sign a contract 
  7. Start working together

Step 1: Understand Your needs & requirements

Before you begin hiring a personal driver, it’s essential to determine your needs. First, consider your typical driving requirements, such as the number of miles you’ll need to travel, the type of vehicle you’ll need, and any special requirements you may have. 

In addition, consider the hours you’ll need your driver to be available and any other scheduling considerations. A clear understanding of your needs will make finding a driver who can meet your specific requirements easier.

Step 2: Search for Personal Drivers

Once you have determined your needs, it’s time to search for personal drivers. You can use online classifieds, such as Craigslist or Indeed, or search for personal driver services in your area. You can also ask friends, family members, or coworkers for recommendations. 

It’s essential to research your options thoroughly and choose a personal driver service with a good reputation and positive reviews from satisfied clients. Here are a few ways to find a personal driver: 

  • Online Classifieds
  • Personal driver Services
  • Social Media
  • Referrals

Step 3: Schedule Interviews

Once you have identified several personal driver services that meet your needs, it’s time to schedule interviews.

During the interview, you can ask the driver about their experience, background, and qualifications. 

Ask them about their insurance coverage, driving record, and any other certifications they hold. Take the time to get to know the driver and ask about their personal preferences and driving habits, as you want to ensure that you are comfortable with them before making a decision.

Step 4: Check References and Verify Credentials

Before making a final decision, you must check the references of any personal drivers you are considering. Ask for previous clients’ names and phone numbers, and take the time to speak with them about their experiences with the driver. 

It would be best if you also verified the driver’s credentials, such as their driver’s license, insurance coverage, and any other certifications they might have. This will help ensure you hire a qualified and reliable personal driver.

Step 5: Negotiate Terms and Conditions

Once you have identified a personal driver who meets your needs and has been thoroughly vetted, it’s time to negotiate the terms and conditions of your agreement.

This includes the hourly rate, scheduling requirements, and any other special requirements you may have.

We want to discuss any benefits you may want to offer, such as paid time off or health insurance. But, again, it’s crucial to put everything in writing and understand what each party is responsible for before you begin working together.

Step 6: Sign a Contract

Before your driver begins working for you, you must sign a contract outlining the terms and conditions of your agreement.

The contract should include the hourly rate, scheduling requirements, and other special requirements you may have agreed upon.

It’s also essential to include a confidentiality clause to prevent your driver from sharing personal or confidential information about you or your family.

Step 7: Start Working Together

Once you have signed the contract and your driver has begun working for you, it’s essential to establish a good working relationship.

Communication is vital, so make sure that you communicate regularly with your driver.

Regulations & Laws

It’s essential to research your state’s specific laws and regulations, as they may vary.

Also, consider consulting with a lawyer to ensure you comply with all applicable laws. Several laws and regulations must be followed when hiring a personal driver in the United States. These include:

Driver’s license

All personal drivers must have a valid driver’s license in the state where they will be driving.

Also, they must not have any major traffic violations on their driving record.

Insurance coverage

Personal drivers must have coverage that meets their state’s minimum requirements. This includes liability insurance to protect you in case of an accident.

Background check

Conducting a background check on potential drivers is recommended to ensure that they have a clean criminal record and no history of reckless driving or other dangerous behavior.

Labor laws

Personal drivers who are considered employees must be paid minimum wage. Employers must also adhere to other labor laws, such as those related to overtime pay, taxes, and unemployment insurance.

Safety regulations

Personal drivers must also comply with all state and federal safety regulations, including seat belt laws and rules regarding cell phone use while driving.


A contract should be signed between the employer and the personal driver, outlining the terms and conditions of the agreement, including the hourly rate, scheduling requirements, and any other special requirements.

Key Takeaways

  • Determine your needs and budget before hiring a personal driver.
  • Look for a reliable and professional driver by conducting background checks and requesting references.
  • Check the driver’s qualifications, such as driving experience, licensing, and insurance.
  • Set clear expectations for the driver’s responsibilities, schedule, and payment terms.
  • Consider hiring a personal driver through a professional staffing agency.
  • Safety is prioritized by ensuring the driver has a clean driving record, undergoes regular vehicle maintenance, and follows all traffic laws.
  • Create a detailed contract outlining the scope of work and expectations to avoid any misunderstandings or disputes.


Hiring a personal driver can be a complex process, but with the proper steps and considerations, it can be a seamless experience.

 By understanding your needs and requirements, searching for the right candidate, checking references and credentials, negotiating terms, and signing a contract, you can ensure that you find a qualified and professional personal driver who meets your needs.

Essential qualities to look for in a private driver include safe driving skills, good navigation skills, punctuality, communication skills, professionalism, confidentiality, flexibility, attention to detail, and basic vehicle maintenance skills.

By following these steps, you can find a driver who can provide a comfortable, safe, and enjoyable driving experience for you or your family.


Why would I need a personal driver?

A personal driver can provide transportation services for a variety of reasons, such as commuting to work, running errands, attending events, or traveling to and from the airport.

How do I find a reliable personal driver?

You can find a personal driver through referrals from friends or family, online job postings, or through a professional driver staffing agency.

It’s important to conduct background checks and ask for references to ensure the driver is reliable and qualified.

What qualifications should I look for in a personal driver?

Look for a driver with a valid driver’s license, a clean driving record, and several years of driving experience.

They should also be familiar with local traffic laws and have good communication and customer service skills.

How much does it cost to hire a personal driver?

The cost of hiring a personal driver in the UK can vary depending on several factors, such as the driver’s qualifications, experience, and the employer’s requirements.

A full-time personal driver can cost between £25,000 to £40,000 per year, depending on their experience and qualifications.

Part-time drivers can cost between £10 to £20 per hour, depending on their experience and qualifications. Live-in drivers can cost between £400 to £600 per week, depending on their experience and qualifications.

Additional costs may include the cost of fuel, maintenance, and insurance for the vehicle. Employers may also need to provide additional benefits, such as sick pay, holiday pay, and pension contributions.

It is important to note that the cost of hiring a personal driver may also depend on the location, with drivers in London typically commanding higher salaries than drivers in other areas of the UK.

Employers should also be aware of their legal obligations, such as ensuring that the driver is paid at least the national minimum wage and that all taxes and national insurance contributions are paid.

Overall, the cost of hiring a personal driver in the UK can vary depending on several factors, and employers should carefully consider their requirements and budget before hiring.

How do I ensure the safety of myself and my passengers when hiring a personal driver?

Ensure the driver has undergone a background check and a clean driving record.

You can also ask for proof of insurance and ensure the vehicle used is regularly maintained and updated on inspections.

What should be included in a contract with a personal driver?

The contract should outline the scope of work, payment terms, and any other relevant details such as schedule, expectations, and responsibilities.

Having a clear and detailed contract is important to avoid misunderstandings or disputes.

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