HR Department: Goals, Function, and Organizational Structure

The best way to take care of your employees is to have a department that focuses on their needs, referred to as human resources or HR.

The HR department has a variety of tasks, including creating an excellent environment for the employee and showing them they are valued.

The department has different roles or positions due to the nature of these tasks, so everyone can perform the same specific function.

Before we go ahead, there is a need to understand the roles and responsibilities of the HR department.

In This Article

What Are Human Resources?

A human resources professional is in charge of keeping the employees in an organization engaged and ensuring they work in a safe environment.

They also ensure that every employee’s well-being is monitored, and they address any issues that may distract the employees in their daily functions.

In simple terms, human resources deal with everything that is work-related. This may include recruiting, hiring employees, promoting, and even onboarding.

They also plan and organize activities that are expected to raise the employees’ morale and increase company engagement.

The HR department also manages payroll and employee benefits and organizes seminars or training to help employees develop their skills and knowledge.

Functions of Human Resource Management

Human resource personnel have numerous responsibilities to keep the employees engaged and encouraged in a safe work environment.

If the HR department does not function properly, the workplace may become uncomfortable or inconsistent for the employees. Below are some of the functions of the HR department.

Recruit high-quality employees for the organization.

The HR department recruits employees deemed fit for an organization’s roles. This involves several tasks.

Getting in touch with the potential candidate via phone, email, or social media
Coordinating and setting up hiring times between hiring managers and candidates
Conducting screenings or interviews
Maintaining proper communication with the candidates.
creation or development of skill and personality assessments for the applicants
The position is to be offered to a chosen applicant.

Onboarding and training the new members

When a new team member is hired, the HR department manages the training and onboarding of the members.

The department provides employees with an offer letter and a company contract.

Then the signatures are retrieved for each of the documents. HR will train the employees and provide tours of the workplace during their first few days at the office.

Address benefits, compensation, and payroll requirements.

The HR department will present and negotiate the salary when a candidate is given a job.
They work with the leadership department in each organization to develop a salary offer and negotiate it based on the requirements.

When new employee joins, the HR department will add them to the company payroll system and ensure they receive their salary on time.

The staff members of HR communicate the payroll services and the company benefits.

Mediate relationships among the employees

The HR staff’s responsibility is to keep the workplace safe and comfortable. Employees who are dissatisfied with the work environment or a particular worker can file a complaint with the HR department.

These problems can be addressed by mediating employee relationships and solving internal disputes.

Employees may approach the HR department with concerns about their supervisors or leadership style.

HR listens to these problems and serves as a mediator to help both parties overcome any challenges that may arise.

Ensure that the company is compliant with legal requirements.

The HR department must be updated about workplace laws and ensure that all employees follow them.

Some of the workplace laws included are tax laws, the required number of breaks, harassment standards, and work hours.

If the employees feel that the other members are not following the rules, it has to be reported to the HR department.

The department will address this concern and relay the rules again. This may involve disciplinary action if the employees do not follow the rules.

Ensure that a safe and comfortable work environment is provided.

For the workplace to remain comfortable for all the employees, HR team members note down any problems that arise in a company and relay them to the office manager. The staff members ensure that the employees receive the equipment they need to succeed, including sufficient computers and printers.

HR personnel monitors employees for signs of harassment and discrimination on the job.

They constantly encourage the employees to treat each other respectfully. Seminars and training materials are provided to the employees on how they can go on to maintain a safe work environment.

Educate employees on company policies.

An HR employee educates the other employees in an organization about the policies and rules of the company.

To provide an overview of these policies, the HR department holds regular meetings or educates the team members about the policies.

The team members are overseen to ensure that they follow the policies regularly. If people do not follow the relevant policies, it is the responsibility of the HR department to reprimand them.

Structure Of The Hr Department

The aim of the HR department is to give the best and provide a peaceful training environment for the employees.

If anything emerges to disturb the peace in an organization, they are bound to find ways of dealing with it.
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This may include mediating any disagreements between the employees and their managers.

It also helps the employees discuss their rights with the stakeholders, management, and unions.

It is the responsibility of the HR department to voice out any issue that the employee faces and solve it. If you find any harassment or abuse at the workplace, they also need to investigate it. They are known to serve as a bridge of communication between employees and employers so that they are able to stay on the same page.

CHRO, or chief executive resources officer, is the person who reports directly to the company’s CEO and is responsible for the human capital strategy. The person also focuses on how the HR programs can generate more revenue for the company.
Vice president of HR: This position is responsible for the business metrics, reporting, and analysis of trends or services to increase revenue. They are known to report directly to the CHRO.
HRBP, or HR business partner, is usually in a consultative position, builds relationships, and focuses on the goals or objectives of an organization.
Recruiting director. The person in charge of recruiting and hiring for a company. They turn out to be the decision-makers for the new employees, and they are also responsible for budgeting, allocation, and strategic planning for talent acquisition or recruitment.
HR directors: HR directors are concerned with obtaining results for an organization in relation to human capital. It is their responsibility to make budget decisions as well as decisions about purchasing systems or software that will help the HR department be more efficient and systematic.
Compensation and benefits manager: the function of this role is to coordinate the benefits plan of an employer that includes life insurance and health. It also manages employee assistance programs such as tuition reimbursement.
HR specialists—the focus is on administrative tasks like administration and payroll. They are also known to provide employees with training as well as orientation. Program management and employee compliance are some of the other duties as well.
HR Generalist: the role has a large bandwidth since it encompasses functions like recruitment, employee relations, compensation, and benefits. They are also known to oversee the Equal Opportunity Commission’s (EEOC) investigation or claims.
HRIS, or human resource information specialists, manage HR and recruiting technologies. Despite the fact that the role is a little technical in terms of recruitment or the HR process, depending on the specialties, there could be multiple HRIS roles that, once again, would be dependent upon the size of the company.
Recruiters are the people who are going to handle the hiring of the candidates who have applied for the job positions.
They are also in charge of recruiting individuals who have not applied for a position but seem to have the quality in them.
Recruitment Coordinator: basically, this is an administrative position that is responsible for conducting tasks like candidate outreach or campaign coordination.
They are known to provide updates and data to their lead or senior recruiters.
HR coordinators have a plethora of tasks like payroll processing, scheduling interviews, and organizing events.
For these reasons, if they are part of a large company, there are multiple people in the company to focus on the task.

Most of the positions are seen in companies that have a staff strength of 1,000 or more people.

When it is a medium-sized company with 100 to 999 employees, a VP or CHRO is a single position without the HRBP.

In companies where the staff strength is less than 100, the HR director or manager is the highest position in the company.

There is no compensation or benefits manager, and the department comprises the HR specialist, recruitment coordinator, and HR coordinator.

The Goals Of The Hr Department

Apart from the functions, the HR department formulates personal goals for the employees to keep them engaged and committed to the company.

Some of the key roles of the HR department are as follows:

Employee engagement is to be encouraged at a consistent level.

For any workplace to operate smoothly and consistently, the employees need to be engaged and passionate about the company.

To make sure that the employees are happy with the workplace, the HR department will explore ways to make it a happy one.

In terms of coordination, HR employees will coordinate volunteer opportunities, have company-sponsored parties, and undertake employee retreats, and the feedback from the employees is to be carefully listened to.

A strong company culture

The HR employees pride themselves on a consistent and satisfying work culture. They want the employees to come to work daily, and for this reason, the cultural values are strong so that the employees are motivated and encouraged to enhance their collaboration and participation.

An HR department can achieve this by establishing core values where employees are rewarded for their impressive work performance and regularly reminding employees about the mission of the company.

Not only does it boost morale, but it also enhances the productivity of the company and reduces turnover.

Provides professional development opportunities.

Employees are always exploring opportunities to grow and develop in their departments.

If the HR department takes notice of this and provides professional development opportunities, employees are more likely to be engaged and stay with a company that motivates their career enhancement.

The HR department may provide employees with development opportunities that help them grow and learn.

Such opportunities may include various forms like seminars or conferences, annual feedback, guest speakers, and paid certification courses.

These courses can help the employees receive more education and develop their skills to further advance in their careers.

Enhances workplace efficiency

If the workers are efficient, it is going to contribute to the overall success of a company.

For this reason, the HR department constantly monitors the office and analyses productivity levels to ensure that the employees are efficient.
If they detect any inefficiency, this is going to determine how and in what manner they can extend productivity.

A few of them may include a flexible work schedule, developing incentive programs to motivate employees, or implementing software like a time-tracking monitor.

Conclusion

It goes without saying that any business, from a start-up to a large company, needs an HR department.

Every business runs and succeeds with the work of every employee, so you need to take good care of your employees.

To make sure that the HR department is able to handle all these tasks, make it a point that you have the relevant HR personnel to deal with these issues if any one of them arises.
Each person in the department is stronger as they are responsible for various functions that are going to make the employees of the organization stronger.