Writing An Out Of Office Message For Maternity Leave: Guide

If you’re expecting a baby, congratulations! Along with preparing for your new bundle of joy, it’s important to think about how you’ll communicate your maternity leave plans with your colleagues, clients, and other contacts.

One of the most effective ways to do this is by setting up an out-of-office message for the duration of your leave. Your message should convey your absence, provide information about when you’ll return, and let people know who they can contact in the meantime.

This article will provide tips and examples to help you craft the perfect out-of-office message for your maternity leave.


Might it be said that you will go on maternity leaves if you have 1,000 activities? We’ve assembled a few fundamental tips to ensure your maternity leave with out-of-office email is effective. 

With our layouts for out-of-office messages, you’ll be ready for your maternity leave. We’ve additionally given significant hints to phrasing your message and setting up your auto-answer email.

Out-of-office messages explain to individuals why you can’t answer immediately, whether you’re away for a day, a week, or a month. Watch this video and become a boss at working an expert out-of-office email.

If you are anticipating taking maternity or parental leave, it means quite a bit to set up an out-of-office answer ahead of time. 

An elegantly composed parental or maternity leave regarding office message passes relevant data on to clients, clients, and partners in an expert and supportive tone.

Why Write An Out Of Office Message For Maternity Leave?

A parental or maternity leave out-of-office message conveys that you’re now inaccessible and sets assumptions for when you’ll be back in the workplace and who can be reached in your nonattendance.

This out-of-office message keeps an expert progression of correspondence with your office and wipes out the requirement for answering messages when you’re on parental leave.

By making this message well ahead of your parental leave, you’re ready for the likelihood that you might have to start your leave early.

How To Compose A Maternity Leave With An Out-Of-Office Message?

Here are the essential advances you ought to take to compose a parental or maternity leave with regards to office message:

1. Consider referencing for what reason you’re away

You ought to initially conclude whether you will explain why you are out of the workplace. 

You could straightforwardly express that you’re away on parental leave or say you’re away from the workplace for a drawn-out timeframe. Eventually, this choice depends on you.

2. Add your return date, the date you will return

It’s vital to incorporate the date you’ll return to the workplace. If you don’t know the specific return date, you could incorporate a general gauge, like mid-October. 

Hence, the individual reached you can choose if they need to contact another person in your nonappearance.

3. Decide if you’ll browse messages

Conclude whether you’ll browse email at times (for an extraordinary client, for example) or you won’t peruse email by any means. 

Assuming that you truly do mean to remain fairly associated with your work while you’re away on parental leave, it’s essential to set assumptions for the degree of inclusion others can anticipate from you. 

For instance, you might need to refer to assuming you’ll browse your email inconsistently or week after week. You could train the source to put “Critical” in the title if the email needs a fast reaction.

Despite how included you need to be, the key is to define assumptions and limits front and center. This way, your associates and clients comprehend what’s in store while you’re away.

4. Recognize your resource

The initial step to remove while making a from-office answer is to recognize who will control your obligations while you’re away on parental leave. 

Contingent upon how your responsibility is separated, you might need to remember the data for more than one individual for your auto-answer. 

This can make it more straightforward for the email shipper to guarantee they contact the perfect individual.

For instance, you could state, “For client questions, contact Steven Green at [email protected]. For new client demands, contact Erin Myers at [email protected]. For any remaining requests, kindly contact Michael at [email protected].

Ensure that your resources realize that you remember their data for your email. If you don’t know who is assuming control over your work or, on the other hand, don’t have any desire to list explicit individuals, check with your supervisor to see what data should be remembered for your email.

Maternity Leave Communication

Maternity Leave Communication covers various types of communication that can occur between an employee and their employer, colleagues, clients, or customers during and after the period of maternity leave.

Effective communication during this time is important to ensure a smooth transition and to maintain positive relationships and a professional reputation.

Some common types of communication-related to maternity leave include:

Requesting maternity leave:

Employees may need to communicate with their employer to request maternity leave, providing necessary information such as the expected due date and the length of time they plan to take off work.

Setting expectations:

Before going on maternity leave, employees may need to communicate with their colleagues and manager to set expectations regarding their availability during leave and what tasks they will or will not be able to handle.

Handing over work:

Employees may need to communicate with colleagues or their manager to hand over their work before going on leave, ensuring that others can continue to manage their responsibilities while they are away.

Out of office messages:

While on maternity leave, employees may need to set up an out of office message on their email and other communication channels to inform others that they are not available and provide alternative contacts for urgent matters.

Returning to work:

Employees may need to communicate with their employer and colleagues to plan their return to work and ensure a smooth transition, including any necessary adjustments to their schedule or work responsibilities.

Effective communication during maternity leave can help to maintain relationships and avoid misunderstandings.

It can also help to create a supportive and inclusive work environment that values the needs of all employees.

Maternity Leave With Regards To Office Email Format

Here is a layout that you can utilize while making your out-of-office answer for parental leave:

Many thanks to you for your email. I’ll be out of the workplace [on maternity or parental leave] until [date].

[I’ll browse my email week by week/month to month/intermittently. Satisfy, resend messages you want me to survey with Dire in the headline, and I’ll hit you up when I can.]

If you want prompt assistance, kindly contact [Name] at [email/telephone number]. [Provide the contact data of other people who can be reached relying upon the undertaking or explicit need].

The very best,


Test maternity leave with out-of-office messages

Here are some example out-of-office answers for parental leave:

Out-of-office messages for completely detaching

If you plan to separate from your occupation during parental leave completely, the following are three example messages you can use to make your own:

Here are some example out-of-office answers for parental leave:

Out-of-office messages for completely detaching

If you plan to disengage from your occupation during parental leave completely, the following are three example messages you can use to make your own:

Model 1

Many thanks to you for your email. I’ll be away from the workplace on parental leave until Spring fourth and will not be browsing my messages while I’m away.

Suppose you want a visual computerization quote previously. If it’s not too much trouble, contact Imprint, an individual from our outreach group, at [email protected]

If you are an ongoing client and we are dealing with your site or one more venture for you, kindly contact your client support delegate or email Jessica at [email protected]. For any remaining requests, if it’s not too much trouble, contact our help group at [email protected].

If your message isn’t time-delicate, feel free to resend this message in February, as I’ll start checking messages again around then.


Alex Jacob

Model 2

I am much obliged to you for your email. I’m on maternity leave until Walk 12 and might browse email occasionally while I’m away.

If you require quick consideration from our group, kindly contact Imprint Jensen at [email protected] or connect with our client assistance group at [email protected] or by calling 555-555-5555. For general deals requests, kindly email Andy Coleman at [email protected].

I will also return your email when I’m back in the workplace.



Model 3

I am much obliged to you for your email. I will be out of the workplace on expanded leave until January 15 and have restricted admittance to email. If you want quick help, if it’s not too much trouble, contact Imprint Myers at [email protected].



Out-of-office message for remaining associated

Here is an example of an out-of-office message if you intend to stay associated during your maternity leave.

I am much obliged to you for your email. I’ll be away from the workplace until January 15.

I intend to browse my email one time each week and can answer any non-pressing matters. For any dire issues that need a prompt reaction, if it’s not too much trouble, contact my associate, Adam White, at [email protected] or 555-555-5555.

Most considerate respect,

Casey Myers

Model 3

Subject: Maternity Leave Out of Office Message

Dear [Recipient],

Thank you for your email. I am currently out of the office on maternity leave and will be unavailable until [date of return].

During my absence, I will not be checking my email, so please expect a delay in my response. If you require immediate assistance, please reach out to [colleague’s name and contact details] who will be able to assist you in my absence.

I apologize for any inconvenience this may cause and appreciate your patience and understanding during this time.

Thank you for your cooperation.

Best regards,

[Your Name]

When And How To Get Maternity Leave With Office Messages?

Suppose you’re going to disappear on maternity leave. In that case, you’ll likely be extremely occupied: You need to get done or hand over projects, train the individual filling in for you, and acknowledge gifts and congrats from well-wishers. 

Your out-of-office message is most likely the keep-going thing at the forefront of your thoughts. 

In any case, do whatever it takes not to hold on as late as possible or until your maternity pass on begins to make this significant auto-answer email. 

In a perfect world, you should create and set up your message a couple of days or weeks before your maternity leave. Like that, you will not need to do everything except enact it when you leave.

What Should Your Maternity Leave With An Out-Of-Office Message Incorporate?

The message must be very apparent when you just come back from your maternity leave that you won’t peruse your messages while away and who will fill in for you. 

Since you will not be enacting your out-of-office message until your maternity leave begins, you don’t need to convey when your leave starts.

An out-of-office message ought to incorporate the accompanying:

The date that you hope to get back from maternity leave

Your transitory substitution: First and last Name, email address, and phone number

What not to remember for your out-of-office message for maternity leave

Your clients and colleagues will accept your out-of-office message as a programmed answer. Along these lines, it is necessary to sound proficient and match your organization’s tone. Your message ought to work for all beneficiaries. Try not to make your out-of-office answer excessively relaxed or casual.

Many individuals decide not to incorporate data about how exactly they can access maternity leave. 

Be that as it may, you can incorporate an individual email address, virtual entertainment account, or profile on a business long-range interpersonal communication site, assuming you have your boss’ consent. Giving individual subtleties, for example, the Name of your youngster or data about your family situation, is normally improper.

Layouts For Maternity Leave About Office Messages

Is it true that you are uncertain how to write an out-of-office message for maternity leave? Here are a few models you can use for motivation.

Models for your hello

• Hi,

• Hello there,

• Hello,

• Hi everybody,

Layouts for maternity leave out-of-office messages

Compact form without a hello

I’m on maternity leave until [date] and can’t answer your email. If it’s not too much trouble, contact [first Name, last Name] straightforwardly at [email, telephone number] if you have any inquiries or need help.

Kind respects,

[first Name, last Name]

Somewhat more private


I am extremely thankful to you for your message. I’m on maternity leave until [date] and completely consumed with dealing with my little one. Kindly contact my partner [first Name, last Name] at [email, telephone number], who can help you with any inquiries. I anticipate being in touch when I return.

All the best,

[first Name, last Name]

More casual, with contact choices


I’m enthusiastically anticipating the appearance of my child and want maternity leave on the [date] to [date].

My kid is always keeping me occupied constantly, so I will not have the option to peruse or answer my messages. Kindly contact my associate [first Name, last Name] at [email, telephone number] if you have any inquiries or need help.

For individual messages, kindly reach me at [email].

If you might want to follow my excursion as another parent, follow me on Instagram [link].

I’m anticipating being in touch when I’m back in the workplace.



Messages During Maternity Leave

Have you contemplated whether and how you might want to keep in contact with companions and partners by email during your maternity leave? 

Since you will not have the option to utilize your work email during this time, think about a more confidential other option, for example, a solid and without spam email address from IONOS. Essentially set up your email account before you leave.


Maternity leave was initially set out to give a working mother freedom to recuperate and keep time from bringing forth an infant.

 Here is a glance at the hazier side of maternity leave in America. By setting assumptions, you can limit the pressure of going out for maternity leave.

Put yourself in a good position upon your return by plainly imparting expected dates you’ll be gone, sorting out for inclusion with other staff individuals, and telling your clients who to contact while you’re gone. 

Whenever you’ve drafted the ideal maternity leave regarding office message, you can turn your contemplations to genuine maternity leave and begin pondering how to take full advantage of that exceptional child-holding time.

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