What Is Job Requisition? A Comprehensive Guide for Employers

The Great Resignation has evolved into The Great Dilemma. Although there is little unemployment, increasing wages, and high turnover, the economic situation is still unstable. Businesses are instituting hiring freezes and withdrawing offers as they struggle to keep their current workforce and attract new talent. Recruiting managers and organizations are attempting to achieve more with less in new territory.

This means that teams and hiring managers are pressured to maintain employee engagement and balance workloads. Backfills are not guaranteed, and positions that new employees would ordinarily fill are frozen or canceled.

Even if the headcount is approved, hiring for additional positions is scrutinized more. Job seekers may see an exceptionally high bar as a result (or an incredibly drawn-out hiring process).

You’ll need to present a strong case for any new employee you bring as a recruiting manager, but that’s critical when your company is dealing with uncertainty. Clarifying the value your recruit will add to the company will help you make that case, in part.

The most accessible approach to accomplish this and start a smooth onboarding process is with a well-thought-out job requisition form.

Job requisitions are crucial recruitment, hiring, and onboarding tools. Sadly, they are only sometimes clear or simple to comprehend, which can lead to misunderstandings and errors during the hiring process. In the end, this costs businesses time and money.

Here’s everything you need to know about job requisitions — and how to write them from start to finish — to help both job requisition writers and HR professionals more effectively traverse the job requisition development process.

What Is A Job Requisition?

It is a formal document that hiring managers or recruiters fill out for the HR department of a company to establish a new position or fill a job vacancy.

A job requisition includes more information than just the job title and description. A solid job description also includes pertinent details like:

  • information about the hiring manager
  • the department or team that requires the new hire
  • the justification for the hire
  • the job responsibilities
  • the minimum and ideal qualifications
  • the position type (full-time, part-time, contract, etc.)
  • the ideal start date
  • the pay and benefits
  • any other information pertinent to the position and the business.

In other words, it’s where you’ll find your next top employee.

Once HR approves your job request, you can complete any final job description details, post it to the appropriate job board, and start the hiring process.

Companies of any size or industry can use job requisitions to hire the best candidates, even though they are commonly used in organizations with traditional HR practices.

Why Is A Job Requisition Important?

Let’s start with the obvious response. In many businesses, HR needs a job requisition to start the hiring procedure.

An intense job requisition is essential to getting HR and finance to approve your request if you must add a new employee to your team. A job requisition is crucial for other reasons as well, despite that.

A job requisition is crucial because it simplifies the hiring process for all parties. You can clarify the perfect applicant and speed up the hiring process by creating a job description.

Your business will save time and money if you are clear on what you want in a recruit and why. Let’s describe how that seems in more detail.

Benefits Of A Job Requisition

Hiring managers and new employees are prepared for success with a robust job request process. These are the advantages.

1. Becoming aware of the hiring need for your team. Are you taking over for a previous worker? Define the ideal successor after determining where they excelled and where they could have done better. Does your team need help to finish a large project it is working on? 

Find out if you require additional full-time hires, a temporary worker for the duration of the project, or reprioritizing of present personnel. With these inquiries, you may focus on the reason for the hire, which can help your business save money by preventing needless employment.

2. Matching objectives. You should agree upon the perfect applicant, the budget, your team, and HR. As a result, there will be less time spent arguing over prospects during the hiring process. Also, prospects won’t feel like you spent their time because they will know exactly what to expect. Ultimately, everyone will have previously agreed on the pay and benefits when the time comes to make that job offer.

3. Choosing qualified candidates. You can hire top talent when you know what you need in a new hire. You can swiftly pick out undesirable individuals with a precise job description.

4. Working with a fantastic new employee. A solid recruiting process requires a good requisition process. You can feel confident hiring a new employee if your hiring procedure is vital. You are confident they possess the knowledge, practical experience, and disposition to fit in with your company’s culture—no more resentment over a new team member’s subpar performance. 

All of these advantages ultimately save your firm time and budget.

Difference Between A Job Requisition, Job Description, And A Job Posting

A job request is only one step toward finding great talent. A portion of the hiring process also includes reviewing the job description and posting. Although some individuals use these words interchangeably, they refer to three distinct concepts.

Let’s examine the variations.

Job Requisition

It is a business document that expressly requests hiring a specific person for the position specified in your company’s job description.

The hiring manager submits a completed job request for approval to HR, typically the finance division.

Job Description

A job description is a detailed explanation of the qualifications, duties, and power that accompany a specific position title.

A job description typically includes a list of the duties that the employee allocated to that job must perform and any critical skills that every person in that position must possess.

Job Posting

A job posting is an online announcement of an open position; it often includes the position’s title, duties, and requirements.

This is the time to inform potential candidates about the open position through either a website or an email to your active job candidates.

In most situations, a link to apply for the position will also be included here.

Tips For Writing A Great Job Requisition

Although the majority of the material is straightforward, there are several techniques to increase the likelihood that your new employee request will be approved.

After you finish writing your subsequent job request, consider these suggestions.

Determine Why You Need A New Hire

Assess your personnel, initiatives, and skill or labor shortages. Raise challenging questions about the adjustments that benefit your team. It would help if you determined whether you require more workers or more from your current workforce. You can decide whether or not a job requisition is justified by answering these questions.

Why is my team currently struggling? Is there too much work to do? Do our processes need to be more effective? Is the current workload ongoing or a one-time thing?

  • What objectives or initiatives could we accomplish with more personnel? How can my staff help the business more effectively? 

Is there a skill set or experience my team needs that a different kind of employee might have? Or does my team require more members to fill similar positions?

  • How has the position changed since we previously employed someone if I’m replacing them?
  • How will this position affect the team as a whole?

As you work through these questions, you will determine the adjustments your team needs to make to succeed.

If a new hire is involved, you can also determine if they should be employed full- or part-time. Lastly, answering these queries will enable you to determine the original job description.

Review The Job Description

It would help if you had a general idea of the job description when developing a job requisition, but altering it as you go is acceptable. Consider these issues as you draft the job description for the time being.

  • Review the current job description (if applicable). What still holds? What should be altered?
  • Consider the ideal applicant. What is the extent of their expertise? Which credentials do they possess? What talents do they have? What kind of personality would they bring to your team? What further contributions do they make?
  • Establish the minimal requirements for this position. Which abilities must they possess, and which ones can they pick up on the job? What credentials are necessary for them (sometimes legally mandated), and what training can you provide? A medical practitioner, for instance, must possess certain degrees and credentials, although many Computer professionals are self-taught.
  • Describe the position’s daily, weekly, monthly, and yearly responsibilities. What results can be anticipated? Which dates are important deadlines?
  • Include this position on your current team. Is this a position at the entry level, at the executive level, or something else entirely? What will the reporting hierarchy look like?

You want to be flexible and realistic with the job description.

Talk To Your Team

Your current team can assist you with the points above! They can assist you in developing the job description because they know your demand for a new hire.

Also, they may present viewpoints that you have yet to think of. Any new employees will work alongside your current team members. Please take advantage of their insightful advice.

Take The Time To Write A Good Job Requisition

Hiring is an investment in the future of your business, and for many, it’s their most significant outlay. It only makes sense that you would invest some time in drafting a specific job request that will serve as an essential record during the hiring process.

You can fill out a typical job requisition form provided by several companies. Even without a job requisition form from HR, you may still construct a strong one by following these instructions.

While each business will have different needs, typically, the job requisition document should include the following:  

  • Job Title and Job Code (used to track applications)
  • Department
  • Hiring Manager
  • Job Description (job duties, skills needed, etc.)
  • Minimum Qualifications (education, licensing, experience, etc.)
  • Justification (reasoning for job req)
  • Type of Employment
  • Salary Range and Associated Costs (i.e., benefits)  
  • Union status (if applicable)  

The most crucial thing is to ensure that this document appropriately represents your company’s culture and the responsibilities of the open position.

A job requisition form is documentation that you’ve reviewed and approved all of the hiring materials for a particular position. HR should get it or be notified to evaluate and approve it.

The job requisition form may, in the eyes of some, act as a binding agreement between the company and the applicant, guaranteeing them the job if they fulfill all the requirements.

While drafting your next job requisition, remember all these pointers so you’ll be ready to select the top candidates who will fit your company’s culture.

The HR requisition process, also known as the recruitment requisition process, is the procedure by which a company identifies a need to fill a job vacancy and initiates the recruitment process to hire a suitable candidate for the position.

HR Requisition Process

Typically, the HR requisition process involves the following steps:

  1. Identifying the need for a new employee or replacement of an existing employee.
  2. Drafting a job description that outlines the duties and responsibilities of the position, required qualifications, and experience.
  3. Determining the salary range and benefits package for the position.
  4. Obtaining approval from the relevant authorities or department heads for the position and associated costs.
  5. Posting the job vacancy on the company’s website, job boards, and other relevant platforms.
  6. Screening and shortlisting applications from potential candidates based on their qualifications and experience.
  7. Conducting interviews with the shortlisted candidates to assess their suitability for the position.
  8. Checking references and conducting background checks on the selected candidate.
  9. Making a job offer to the successful candidate and negotiating the terms of their employment.
  10. Onboarding the new employee, which may include training and orientation.

Effective HR requisition processes are critical to ensuring that companies can attract and retain the right talent to meet their business needs.

Key Takeaways

  • A job requisition is a formal document that outlines the details of a job opening and the requirements for the position.
  • The job requisition serves as a communication tool between the hiring manager and the HR department, providing essential information to ensure that the right candidates are sourced, screened, and selected for the position.
  • Job requisitions can be used for both internal and external job postings.
  • The article highlights the key elements that should be included in a job requisition, such as job title, job description, job responsibilities, required qualifications, and experience.
  • The author emphasizes the importance of accurate and comprehensive job requisitions in order to ensure that the hiring process is efficient and effective.
  • The article concludes by highlighting the benefits of a well-written job requisition, including attracting the right candidates, reducing time-to-hire, and improving the quality of hires.


Due to the high employee turnover rate today, recruiting managers are scrambling to reassemble their teams or find brilliant people with a particular skill set.

And a job requisition is the first step in creating that subsequent fantastic hiring, whether for a new role or to replace a gap.

Job requisitions assist you in better defining your employment requirements, coordinating growth plans with overall business goals, and confirming that you have enough resources to hire additional staff.

Compelling job requisitions can help you swiftly locate applicants with the qualifications to suit your company’s unique demands. They are the first step in your recruitment process.


What is the purpose of a job requisition?

A job requisition serves as a formal request to fill a vacant position in a company. It outlines the job title, job description, and requirements for the position.

Who creates a job requisition?

Typically, the hiring manager or department head is responsible for creating a job requisition.

However, the process may vary depending on the organization’s structure and policies.

What should be included in a job requisition?

A job requisition should include the job title, department, reporting structure, job description, qualifications, and any other relevant details about the position.

How is a job requisition different from a job description?

A job description outlines the duties and responsibilities of a particular job, while a job requisition is a formal request to fill a specific position.

The job requisition includes the job description and other details such as qualifications, reporting structure, and department.

What is the process for approving a job requisition?

The process for approving a job requisition may vary depending on the organization.

Typically, the requisition is reviewed by HR and/or higher-level management before it is approved and the recruitment process begins.

Similar Posts:

Was this article helpful?

Did you like this article? Why not share it: